Where is the data that’s placed into the Penn instance of LabArchives stored?
Our ERN is a cloud service, accessible using a standard web browser from anywhere in the world. It is not located on the Penn campus; LabArchives hosts all of its software and customer data at Amazon data centers located in two regions: the primary is US East (Virginia) and their failover is US West (Oregon). Data is always stored within the United States and does not travel outside of US borders.
Security and availability of research data is a top priority for Penn and LabArchives, and there are numerous technical and administrative safeguards in place. More information is availalbe from the LabArchives KnowledgeBase .
What kinds of data are NOT appropriate to place in Penn’s LabArchives?
A majority of research performed on campus generates data, procedures, observations, and other notes that may be stored in LabArchives.
At this time, some types of data may not be appropriate or may require guidance from compliance and/or security stakeholders on campus. This includes:
Your responsibility of protecting the data remains the same as accessing Penn data on your computer or device, per Penn’s Policy on the Acceptable Use of Electronic Resources .
How much storage space do I have? My data includes large files.
You have unlimited storage space for your research files, although the maximum file size for upload to the LabArchives ERN is 15GB. To include larger files in your ERN document, you will need to store them elsewhere and link to them from an ERN entry. It may be useful to include information about the server location and file names in the ERN entries that point to linked files. This imperfect approach does not guarantee that files linked remain intact, unaltered, and accessible for many years. Linked files are not protected or verified by the LabArchives software, so policies should be set in place to ensure that linked files are never changed or moved.
The campus ERN platform is provided by LabArchives, a cloud service. Penn’s contracting process with LabArchives included an extensive review of data security controls by Penn IT Security and Procurement teams. Our agreement with LabArchives includes measures that safeguard the intellectual property and security of Penn research data.
How secure is my LabArchives data?
LabArchives utilizes Amazon Web Services for its application, database, storage, and backup servers. Both the primary and secondary Amazon data centers used to deliver the service are located in the US. See Amazon Web Services Compliance page.
Key security controls in the Penn LabArchives service include:
Security and availability of research data is a top priority for Penn and LabArchives, and there are numerous technical and administrative safeguards in place. More information is available from LabArchives .